Private U.S. University automates invoice processing with Rocket® Content Services (Mobius)

One of the United States’ top 10 private Universities faced considerable challenges with its Accounts Payable (AP) Department. It was tasked with serving not only the core University, but also its sizable health system, including the School of Medicine, School of Nursing and three hospitals. Each month, the University generated 80,000 invoices—40 percent paper and 60 percent electronic data interchanges (EDIs). The AP Department had to process all paper invoices manually. This required keying them into the University’s SAP system, searching through file cabinets with hundreds of thousands of invoices and then scanning and burning them onto CDs for long-term retention. Completing invoices took 10-14 days. With nearly one million invoices to process each year, the AP Department had to hire additional staff and still worked overtime and on weekends. In addition, the University had an extensive sponsored research program, which meant its grants, contracts and invoicing were subject to stringent federal compliance rules.