Driving Digital Transformation with Rocket^® Mobius^® (formerly Rocket Content Services)

Company

Industry: Education

One of the top 10 private US universities, with extensive academic programs, a world-class research program, and an integrated health system that includes three hospitals.

Challenge

The university’s AP department struggled with inefficiencies caused by a heavy reliance on manual processes for both paper and electronic invoices.

The AP department served not only the university but also its extensive health system, including the School of Medicine, Nursing, and multiple hospitals. Manual processing for 40% of invoices caused significant delays, required additional staff, and created challenges in maintaining compliance with federal regulations. With nearly one million invoices processed annually, their outdated system was untenable. Efforts to streamline operations were further complicated by the need to integrate seamlessly with the university’s SAP ERP Financials system.

Solution

Rocket Mobius enabled the university to automate its invoice processes and integrate them with existing SAP systems for real-time data and workflows

The solution was implemented in two phases to streamline workflows and improve efficiency. Phase One introduced OCR and a digital content repository, enabling faster invoice processing, automated redactions, and quick data access. Phase Two enhanced SAP workflows with automation to resolve discrepancies, real-time dashboards for status updates, and centralized storage for communications and audit trails.

Results

With Rocket Mobius, the university successfully modernized its AP department, achieving measurable and impactful results.

Streamlined invoice processing times from up to 14 days to just one or two days by implementing automated systems, significantly improving efficiency and reducing errors. Reduced accounts payable (AP) staffing requirements by 25%, allowing the team to focus on higher-value tasks while ensuring enhanced compliance with federal grant regulations. Strengthened vendor relationships through faster payments, eliminated a substantial manual backlog, and achieved cost savings by cutting down on printing, paper use, and physical storage expenses.

Get Started with Rocket Mobius

With Rocket Mobius, your business can achieve the same levels of efficiency, transparency, and automation that helped this university streamline its processes. From compliance to cost savings, your success is just a click away.